📤 Importing Drivers, Vehicles, Drives, Fuel, and Charging

If you're coming from another mileage tracker or a spreadsheet you've been keeping by hand, AutoDrive can import the lot. Go to Account → Import Data in the online app.

What you can import

• Drivers (name, email, taxpayer / IRS fields)
• Vehicles (nickname, VIN, year/make/model, fuel type, mileage)
• Drives / trips (start time, distance, addresses, vehicle + driver links)
• Fuel logs (date, gallons, cost, vehicle)
• Charging logs (date, kWh, cost, vehicle)

File format

CSV or TXT. The importer auto-detects commas, tabs, pipes, and semicolons, so most exports from Excel / Google Sheets / other trackers work without reformatting. The first row must be a header with column names that match the fields shown on each entity's card.

Download a template

Pick the entity you're importing, then click Download template. You get a tiny CSV with the right header row + one sample row — fill it in with your data and import it back.

Preview before anything is saved

Every import is a two-step flow. Upload the file, review the parsed preview table, and only then click Import. If a required column is missing, the preview warns you. If a row fails validation server-side, it's listed individually in the result summary; the other rows still go through.

Account-group caps still apply

Importing uses the same rules as creating one row at a time. If your plan caps vehicles at 5 and your file has 20 rows, the first 4 land and the rest get rejected with cap_reached. Upgrade your plan (or use the Subscription page to buy vehicle add-ons) first if you're expecting to go past the cap.

Vehicle and driver references

For fuel, charging, and drive rows, you'll want to reference the related vehicle. The preferred way is a vehicle_uuid column (the 36-character UUID from the vehicle row). A numeric vehicle_id also works if you have it. If you leave both blank, the log imports without a vehicle assigned — you can fix that after.

Importing an AutoDrive Archive (.adarchive)

If you exported a .adarchive file from another AutoDrive account, pick the AutoDrive Archive card on the Import page and drop the file. You'll see a checklist of every entity in the archive with row counts — check the ones you want to bring over and click Import. Drivers and vehicles import first so drives, fuel, and charging can resolve their vehicle/driver references. UUIDs are preserved, so re-importing the same archive over an existing dataset is safe (rows already on file are deduped).